9th Annual FTA Drug and Alcohol Program National Conference Presentations

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ODAPC Drug and Alcohol Overview and Updates
Speaker: Bohdan Baczara
Session Description: This session, given by a staff member of the Office of Drug and Alcohol Policy and Compliance (ODAPC), will outline the role of that office. In addition, this session will cover any recent changes or interpretations to the regulations. Other current topics in relation to 49 CFR Part 40 will also be discussed.

The DOT-Qualified Substance Abuse Professional (SAP): Roles and Responsibilities
Speaker: Scott Watson
Session Description: When it comes to the DOT Return to Duty Process roles and responsibilities can be blurred. Bring your questions as we focus on the responsibilities and limitations of Employers, Employees, qualified Substance Abuse Professionals and those who hope to be. Attendees will learn answers to these questions and more: If we've never hired them how come they are considered an "employee"? What should a company do if they have made a "mistake"? Who is responsible for follow-up tests? Does 49 CFR Part 40 violate HIPPA? When is a failed drug screen NOT a violation?
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Beginner Drug and Alcohol Program Manager (DAPM) Training
Speakers: George Gilpatrick and Joe Lofgren
Session Description:Learn about the history, basic requirements, and best practices of FTA drug and alcohol testing. This session is aimed at the true beginner, and will walk participants through the key steps required to build and maintain a complete DOT-regulated employee-testing program. Topics include: a regulatory overview, your company policy, categories of testing, and the return-to-duty process.
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How to Run a Second Chance Program
Speaker: John Spelman and Sandra Sullivan
Session Description: One of the most important ways to support employees, who have substance abuse problems, should your organization have a second-chance program, is by maintaining a robust deterrent against recidivism. In this session, learn about the best practices - and worst pitfalls - of DOT return-to-duty and follow-up testing.
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Jeopardy!: How Well Do You Know the FTA Drug and Alcohol Program?
Speaker: Mike Redington
Session Description: Watch your peers participate in a Jeopardy!-style game show or request to be one of the contestants. Jeopardy!, one of the most popular game shows in history with its unique answer-and-question format, will be revamped to showcase contestant knowledge of DOT and FTA drug and alcohol regulations. A panel of DOT/FTA rulemaking and audit team officials will serve as judges.

Life Savers: Program Aids and Training Tools
Speaker: Diana Byrnes
Session Description: From training materials to checklists and forms: this session will provide participants with resources for obtaining implementation aids for each aspect of their program. The regulatory training requirements pertaining to covered employees and supervisors will be reviewed and highlighted, along with some examples of recommended training "best practices." The instructor will also demonstrate how to obtain and use sample policies, documentation forms, collection-site monitoring checklists, post-accident decision forms, background check consent forms, and much more.
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How to Write Your FTA & DOT Compliant Policy
Speaker: Ed VanderPloeg
Session Description: The drug and alcohol policy is the keystone of your testing program, the document to which both you and your covered employees turn when seeking information about the relevant prohibitions, tests, and consequences set forth by FTA, DOT and by your company. In this session, learn what minimum requirements FTA has when reviewing a policy for compliance, and what structures are best suited to conveying the required information to your employees in the most efficacious manner.
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Post-Accident Thresholds and Scenarios
Speaker: Leila Procopio-Makuh
Session Description: This session will cover FTA Post-accident thresholds and when agencies should and should not conduct an FTA post-accident test. In addition, session participants will be presented with a variety of testing scenarios.
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Q&A with the Experts: FTA, FMCSA, and ODAPC
Speakers: Iyon Rosario, Juan Moya, Bohdan Baczara, and John Morrison (FTA Auditor)
Session Description: This session will provide an open forum for asking questions of several DOT drug and alcohol industry experts.

Reasonable Suspicion Training
Speaker: Robbie Sarles
Session Description: This two-and-a-half hour session will cover the requirements for Supervisor Reasonable Suspicion Training per 49 CFR Part 655.14 (b) (2). These requirements include training on the physical, behavioral, and performance indicators of probable drug use, as well as the physical, behavioral, performance, and speech indicators of probable alcohol misuse. Certificates of completion will be mailed to participants.
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FTA vs. FMCSA: A Regulatory Comparison
Speakers: John Spelman and Juan Moya
Session Description: Learn from key oversight personnel about the important commonalities and differences in FMCSA and FTA testing regulations. Topics will include safety-sensitive personnel designations, testing category overlaps and separations, and best practices for dual-program management.
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DAPM Scenarios
Speakers: Craig McNulty
Session Description: In this session, work with an FTA auditor and your industry peers to determine how to respond to a variety of real-life events and circumstances related to FTA-regulated drug and alcohol testing.
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You Can't Fool Us! Catching the Cheaters
Speaker: Lorri Smith
Session Description: October 28, 2011, marked the twentieth anniversary of the Omnibus Transportation Employee Testing Act. Since the implementation of the law in 1991, illegal drug use among transportation workers has decreased and a subculture of cheaters has emerged. An entire industry has developed to assist individuals trying to beat the testing process. Employers and their service agents need to be aware of the ways individuals cheat and how to thwart their attempts to circumvent the testing process. You will be introduced to the latest gadgets and gimmicks on the market, to the myths associated with cheating, and learn to identify your role in ensuring the integrity of your testing program by recognizing attempts to beat the system.
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Prescription and Over-the-Counter Toolkit: How to Implement and Enforce a Program
Presenter: Robbie Sarles
Session Description: This session will cover best practices and specific industry examples to assist transit systems of all sizes in implementing a Prescription and Over-the-Counter (Rx/OTC) medication program. The session will include suggested and sample policy templates and provisions. Furthermore, the class will provide suggestions and technical assistance materials on specific procedures on how to enforce a Rx/OTC medication program. Using real-world case-studies and the resources provided within the Rx/OTC Medications Toolkit, the session will allow participants to identify sample policies, procedures, forms, practices, and manuals to implement and enforce an effective Rx/OTC program specific to their type and size of transit system."
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Tips, Innovations and Best Practices for DAPMs
Speakers: George Gilpatrick
Session Description: Learn the current "state-of-the-art" in this presentation of the best practices and program innovations recently observed by FTA's drug and alcohol compliance auditors.
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FTA Drug and Alcohol Management Information System (DAMIS) Annual Reporting: Getting it Correct the First Time!
Speakers: Michael Redington and Felicity Shanahan
Session Description: Come to this session to learn how to fill out your Drug and Alcohol Management Information System (DAMIS) form online correctly and with ease. The session will also review common mistakes and misconceptions of reporters. Website resources will also be presented.
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Today's Designer Drugs - Synthetic Cannabinoids ("K2"/ "Spice") and Synthetic Stimulants ("Bath Salts")
Speakers: Dr. Barry Sample
Session Description: Coming Soon.
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Drug/Alcohol Testing Program: A Testing Site Perspective
Speakers: Jorge Bujanda
Session Description: Collectors and technicians have a major role in the success of all drug/alcohol testing programs. They have direct interaction with donors and bear all that comes with it. They are responsible for the integrity of the specimens, without which programs would collapse. Aside from following proper procedures, they need other stakeholders to consider them as team partners, and ensure they obtain everything they need to deliver their services. Quite frequently, collection site errors are caused by deficiencies and/or omissions made by other program stakeholders. Become aware of the difficulties collection sites face to help minimize problems at their level and improve your program.
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Creating a Network: Experiences from Those Who Have Succeeded
Speakers: Lori Jones and Jacquelyn Adams
Session Description: Hear how two different transit systems were able to build extensive networks with other drug and alcohol Czars and Czarinas to share best practices, concerns, regulatory information, training material, useful forms and, an important component, great support from others in the transit community. Some networks meet in person on a regular basis, some are intra-state and rely on email or teleconferences. Come find out how to build your own network, bolstering your drug and alcohol program's compliance and ensuring you're "in the know."
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How to Review Your Collection Site for Compliance
Speakers: Joe Lofgren
Session Description: Learn the ins and outs of mock collections with an FTA auditor. In this session, you will learn key strategies for gauging your collection site's compliance, how to ask the right questions of your collectors, and how to follow up and maintain compliance. Topics include the review of federal forms, physical site security and integrity, and an in-depth discussion of Part 40 requirements.
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Innovative Ways to Perform Exemplary Contractor Oversight
Speakers: George Gilpatrick, Arleen Schilling, and Michael Wavra
Session Description: One of the most difficult aspects of DOT's drug and alcohol regulations is consistently meeting the requirement to ensure that your safety-sensitive contractors are in compliance with the applicable rules. In this sessions, hear from FTA and two grantees about some creative and effective ways to maintain consistent oversight of covered contractors.
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Little Rock - 9th Annual Federal Transit Administration (FTA)  Drug and Alcohol National Conference - April 15-17, 2014