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12th Annual FTA Drug and Alcohol Program National Conference

April 18 - 20, 2017/ New Orleans, LA

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Presentations & Course Descriptions
Beginner Drug and Alcohol Program Manager (DAPM) Training
Speakers: Joe Lofgren and George Gilpatrick
Session Description: This all-day class is designed for the true beginner where he/she can learn about the history of drug and alcohol testing in the transit industry, the basic requirements of the federal rules, and DAPM/DER responsibilities under 49 CFR Part 655 and Part 40. Step by step, the speakers will guide the participants through the building blocks that make up a compliant FTA program. Through discussion of “best practices,” the participant will learn efficient and effective methods used by covered employers to comply with the regulations. Other topics include: policy and training requirements, categories of testing, testing procedures, responsibilities of service agents, recordkeeping and DAMIS reporting.
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Experienced Drug and Alcohol Program Manager Training (DAPM) Training
Speakers: Michael Redington and Felicity Shanahan
Session Description: Explore advanced program topics with two senior FTA drug and alcohol auditors. In addition to hearing about key technical issues and interpretations, attendees will be able to discuss their own questions with the auditors and their peers in an open-forum format. Note: This class is for DAPMs with over 2 years of experience in their position.
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Drug and Alcohol Program Manager (DAPM) Scenarios
Speakers: Ed VanderPloeg
Session Description: In this session, work with an FTA auditor and your industry peers to determine how to respond to a variety of real-life events and circumstances related to FTA-regulated drug and alcohol testing.
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Reasonable Suspicion Training
Speaker: Leila Procopio-Makuh
Session Description: This 3-hour session meets the FTA supervisor training requirement for individuals authorized by the employer to make reasonable suspicion determinations. Participants can expect to learn about the signs, symptoms and indicators of probable alcohol misuse and illegal drug use, to guide them in making informed and legally defensible reasonable suspicion testing decisions. Bring your scenarios to class for discussion, if time permits.
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Employers who are Covered by FTA and FMCSA: How to Manage the Dual Modes
Speakers: Iyon Rosario, John Spelman, and Juan Moya
Session Description: Learn from key oversight personnel about the important commonalities and differences in FMCSA and FTA testing regulations. Topics will include safety-sensitive personnel designations, testing category overlaps and separations, and best practices for dual-program management.
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Everything You Ever Wanted to Know About Annual MIS Reporting
Speaker: Michael Redington
Session Description: This session will provide guidance and answer commonly asked questions about how to quickly and accurately complete the annual FTA/DOT reporting requirement. In addition to reviewing regulatory requirements and responsibilities, the presentation will detail tips and best practices and review how to best navigate the online DAMIS reporting application. In addition, the session will look at interesting trends and testing results compiled from nationwide and multi-modal results submitted over the last several years.
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US Department of Transportation-Regulated Testing: Hot Topics and Urban Myths & Legends
Speakers: Patrice Kelly and Mark Snider
Session Description: The DOT’s drug and alcohol testing regulation, 49 CFR Part 40, has been around for more than 25 years.  As the guardian of Part 40, DOT’s Office of Drug and Alcohol Policy and Compliance, sees it all!  Learn about the most commonly asked questions and most misunderstood provisions.  In other words, learn from the mistakes that others have made.  We will talk about rulemakings on the horizon and other emerging drug and alcohol issues.  Hear insights about what safety priorities the new Presidential Administration has for the program.  Find out about data trends and other topics that are pertinent to your work as regulated employers.

The Role of the Medical Review Officer (MRO) and Medical Review Officer Assistant (MROA)
Speaker: Dr. Donald Jacob and Toni Clay
Session Description: Learn about the important work MROs and MROAs do to review and verify DOT drug tests. This session will feature an MROCC-certified MRO and MRO Assistant discussing their respective functions with regard to processing DOT tests, as well as the role you, the DAPM, play in using their services.
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The DOT-Qualified Substance Abuse Professional (SAP): Roles and Responsibilities
Speaker: Tina Taylor
Session Description: When it comes to the DOT Return-to-Duty process, roles and responsibilities can be blurred. Bring your questions as we focus on the responsibilities and limitations of employers, employees, qualified SAPs and those who hope to be. Attendees will learn answers to these questions and more: Who is a qualified SAP? How to evaluate an SAP? What is the employer role in the referral and return-to-duty process? What is the value in a comprehensive monitoring program?
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Ensuring Alcohol Programs Can Beat Legal Challenges: The Importance of the EBT in this Process
Speaker: Ed Conde
Session Description: This session covers easy fixes that will ensure that positive test results can withstand legal challenges. Topics include Model Specifications, Conforming Products Lists, Quality Assurance Plans, Operating Manuals, Calibration and Verification Logs, Calibration versus Calibration Check, Expiration Dates, Technician Training, Calibration and verification Training, EBT service requirements, Fuel Cells, pre-test and post-test verifications, waiting periods, signs of a failing fuel cell, documenting errors, and agreement between screening tests and confirmation tests.
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Post-Accident Thresholds and Scenarios
Speaker: Diana Byrnes
Session Description: This interactive session will begin by identifying the thresholds that must be met prior to conducting FTA authorized post-accident testing. We will discuss the testing determination process, proper execution of the testing within the testing windows and documenting the event.   Participants will explore real-life accident scenarios and will work through the decision and documentation process collectively.  Presenter will also provide resources for training your agency's decision-makers.
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Q&A with the Experts: FTA, ODAPC, and FTA Auditor
Speakers: Iyon Rosario, Mark Snider, and Joe Lofgren
Session Description: This session will provide an open forum for asking questions of several DOT drug and alcohol industry experts.

Third Party Administrators: What is Their Role?
Speaker: Lisa Shields
Session Description: The role of the TPA can be delicate for service agents; not only do they have to answer to clients but they have to walk a fine line between navigating their way with various service agents. The TPA has no requirements for certification or current credentialing by DOT but they must still work within an unwritten code of ethics and follow closely guidelines set forth by DOT. Working with other service agents while providing guidance within the client policy and NON DOT authority can be a taxing act but partnering with peers helps the TPA to ensure integrity in results reporting and guiding clients to answering a multitude of questions that arise on any given day in the role of TPA super heroes - able to juggle crisis after crisis while maintaining their cool.
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The Electronic Custody and Control Form (eCCF) Process
Speaker: Barry Sample and Charlie Sullivan
Session Description: An electronic Custody and Control Form (eCCF) is the digital version of the traditional five-part paper Custody and Control Form (CCF). In this session the speakers, both employees of Quest Diagnostics, will review the process of using the eCCF for DOT testing programs.
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Jeopardy! How Well Do You Know the FTA Drug and Alcohol Program?
Speaker: Michael Redington, Lori DeCoste, and Felicity Shanahan
Session Description: Watch your peers participate in a Jeopardy-style game show or request to be one of the contestants. Jeopardy—one of the most popular game shows in history with its unique answer-and-question format—will be revamped to showcase contestant knowledge of DOT and FTA drug and alcohol regulations.

What Does An FTA Audit Entail?
Speaker: Craig McNulty and Lori DeCoste
Session Description: Hear from two auditors a detailed overview of the process FTA uses for conducting drug and alcohol compliance audits, and how they may differ from audits and inspections performed by other agencies.
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Emerging Drug Patterns and Shifting Demographics
Speaker: Sean Oswald
Session Description: New drugs and drug use trends often rapidly appear within our communities. These emerging drugs and drug use trends are a major concern for transit system safety and workforce well-being. This session will explore these trends, and will discuss how transit Drug and Alcohol Program Managers can approach this important safety topic as a vital supplement to their USDOT substance abuse program. Additionally, the new face and behavior of drug use looks very different compared to even just 10 years ago, let alone 20+ years ago. Many people have implicit and/or explicit assumptions about substance use and addiction; many of these assumptions are based on data and experiences that are entirely changed in the present day. The changing demographics of drug use, patterns of drug use, and the public health emergency that is occurring in our society is having huge impacts on our workplace and is likely affecting the safety of our industry.
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Unpredictable Testing: Random and Follow-Up Testing Programs
Speaker: Sean Oswald
Session Description: FTA regulation requires random and follow-up testing to be spread so as not to establish a predictable pattern. Deterrence of substance use is one of the key features of FTA’s drug and alcohol regulations. If random and follow-up testing patterns are predictable, the deterrent effect of such testing is greatly diminished. However, when random and follow-up testing is done in a truly unpredictable manner, it prevents employees from coordinating their substance use to avoid detection and can also provide a deterrent effect to substance use. This sessions will discuss the requirements of unpredictability in random and follow-up testing; common findings/issues; and best-practices.
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Beating the Cheaters
Speaker: George Gilpatrick
Session Description: Though the increased use of directly-observed urine collections has helped reduce cheating in DOT drug testing, the adulteration and substitution of urine samples remains a problem. In this session, learn from a senior FTA auditor numerous best practices to employ in pursuit of the elimination of common vulnerabilities within the DOT testing process.
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Prescription and Over-the-Counter (Rx and OTC) Medications: Best Practices and Writing Your Internal Policy
Speaker: Robbie Sarles
Session Description: In a society where billions of prescriptions are filled each year, and millions spent on over-the-counter medications, the concern for how prescription and over-the-counter (Rx/OTC) medication use not only impacts transit system safety, but also how transit systems are responding to this safety risk remains a topic of national attention, especially in light of recent transit accidents involving Rx/OTC medication use. This session will continue the discussion of how transit systems are meeting this very real safety issue within their overall drug and alcohol programs and present best practices and tips for writing an internal policy that is both reasonable and realistic.
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Zero Tolerance vs. Second Chance Policies: Pros and Cons of Both
Speaker: Robbie Sarles
Session Description: Zero-tolerance or second chance? How do you as a transit employer balance the individual rights of your safety-sensitive employees with their safety and the safety of the riding public? Are there other labor issues that are involved? What are the risks with each type of policy? This session will discuss the pros and cons of each so that responsible decisions can be made.
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Covering Who’s Covered Under FTA Drug and Alcohol Regulations
Speaker: Joe Lofgren and Laura Wallace
Session Description: In this session, we will review how the testing and oversight requirements of FTA's Part 655 flow to various grantees, sub-recipients, and contractors. Attendees will also learn how an employer can review its workforce to ensure appropriate employees (and those employees only) are subject to testing.
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FMCSA National Driver Database and FMCSA Q&A
Speaker: Juan Moya
Session Description: This session will address questions about the Commercial Driver’s License (CDL) Drug and Alcohol Clearinghouse (Clearinghouse) established by the Federal Motor Carrier Administration (FMCSA). This new database will contain information pertaining to controlled substances and alcohol testing violations for holders of CDLs subject to FMCSA regulations. Clearinghouse requirements fall into two major categories reporting and querying. The implementation date for Clearinghouse is January 6, 2020.
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Collection Site Oversight and Mock Collection
Speaker: Toni Clay
Session Description: Learn key strategies for gauging the compliance of your collection site, how to ask the right questions of your collectors, and how to follow up and maintain compliance. An FTA auditor will walk you through topics including the review of federal forms, physical site security and integrity, and the mock collection process.
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Networking with Your Peers
Speaker: Craig McNulty and Toni Clay
Session Description: In this combination "speed-dating" and small-group networking session, attendees will interact with their counterparts from agencies and companies throughout the country. FTA auditors will be on hand to promote and support conversation, and to answer any technical questions that may arise.

A DAPM’s Toolbox: Drug and Alcohol Program Implementation Aids
Speaker: Diana Byrnes
Session Description: Checklists, forms, charts and training materials- tools for running a compliant drug and alcohol testing program.  Presenter will provide resources and samples.
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Updated: Wednesday, May 3, 2017
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