Policy Builder - Instructions

This Policy Builder will help you develop a customized anti-drug and alcohol misuse policy statement that is compliant with FTA drug and alcohol regulations. To do this, it will guide you through the different elements of a policy, asking you to choose among various options as appropriate for your workplace.

The Policy Builder has 7 different sections, each addressing one of the questions below.
 

1. What is the name of your organization?
2. Are all your employees subject to the Drug-Free Workplace Act?
3. Who will be covered by your policy?
4. If a covered employee tests positive or refuses a test, what is the consequence?
5. Must all applicants for safety-sensitive positions take a pre-employment alcohol test?
6. What happens if a drug test has a negative-dilute result?
7. Do any of these additional provisions apply?

To build your policy, go through each section, selecting all applicable elements. Once you have entered your employer name in Section 1, use the button to move forward through the tool, or the button to go back. The menu on the left contains the Topic Headings under which these additional provisions will apply in your generated policy. At any point you may skip to a section by clicking its topic in this menu.

In sections 2-7, you may click the button for additional information about the specific regulations that may guide your selections. For more detailed instructions on completing each section, see the Detailed Instructions for Using the Policy Builder Tool. It is a good idea to print this document first so that you can use as it reference as you move throughout each section of the tool.

For best results, you should build your policy in one session because no information you provide while using the Policy Builder is saved or stored in any way.

Once you have gone through each screen, selecting all applicable elements, you will be prompted to generate your policy. When you click the "Generate Policy" link , a Microsoft Word document will open.. In the Word document, you will be prompted to update fields that may refer to other files. Click Yes to update the fields. This action ensures the policy generates properly.

Now you may make any necessary changes. On the cover page, fill in all relevant dates (Effective Date, Policy Adoption Date, and Date of Last Revision). Then continue through the Word document, editing any text in red as it applies to your organization. You may also include additional requirements that are not mandated by FTA. However, you may not impose requirements that are inconsistent or contrary to the procedures required by 49 CFR Part 655 or 49 CFR Part 40. These additional policies must also be clearly identified. Use of bolding to differentiate between FTA and company policy prohibitions, terms, etc. is common.

The Table of Contents on page 2 does not automatically update. Once you have completed your edits, you should update the Table of Contents. To do this, click on the Table of Contents and select "Update Table" in the pop-up menu that appears above it. In the Update Table of Contents window, choose to update the entire table and click "OK" to apply the changes.


* Note: This Policy Builder is intended to create a policy compliant with FTA drug and alcohol regulations only. For an FTA/FMCSA sample policy, click here.

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